How to Set Up a PowerPoint 2010 Page

December 26, 2010, By Christian Cawley

Having previously looked at creating new presentations, inserting media and copying slides, let’s continue our series of guides to using Microsoft PowerPoint by focussing now on designing a presentation, from slide orientation to background styles.

Microsoft PowerPoint 2010 features a comprehensive Design tab in which slide and presentation elements can be correctly setup, themes applied and fonts and colour schemes introduced, all without disrupting any text or images that have already been added to your document.

The ease with which these changes can be applied is rivalled only by the ease in which some of them can be previewed.

Page Setup in PowerPoint 2010

Setting Up Your Presentation Page

The Page Setup section of the Design tab provides the standard Page Setup tools as well as a Slide Orientation toggle for quickly flipping a slide between portrait and landscape mode.

In Page Setup you will find a more comprehensive set of options. You can alter the Slides sized for: option to optimise your presentation depending upon screen ratio (4:3 or 16:9, for example) as well as setting it to be more suitable for a printed presentation handout, while you can also set Orientation for both Slides and Notes, handouts & outline documents.

Applying Styles to Your Presentation

Whether you are editing a completed presentation or just building a new one from scratch, considerable time can be saved by choosing from one of the forty Themes that are built into PowerPoint 2010 – a choice that is expanding by visiting Office Online.

You can observe how a theme might look by clicking on Design > Themes and rolling your mouse over each of the theme icons; your main presentation pane will be temporarily updated with the potential new look.

The drop down arrow on the right of this set of icons will allow you to Browse for themes on your computer, particularly useful if you have corporate themes or ones you have downloaded from Microsoft previously. Themes can be created and saved with the Save current theme… option, a choice that bundles all of the colour and font settings into a theme file that you can apply to a presentation in future.

Formatting Presentation Styles

To the right of the Theme icons is a selection of additional tools that can be used to adjust a theme more to your liking. For instance you might have chosen the Newsprint theme but been unhappy with the colour choice. Using the Colours drop-down you can select an alternative colour scheme; these colour schemes are in fact associated with each of the themes, so you might apply the colours from the Opulent theme to the Newsprint layout.

Meanwhile the Fonts drop-down will allow you to add groups of fonts to your presentation, again adjusting the default options of a certain theme and replacing them with a combination of typefaces from another. With the Effects drop-down, the idea is once again the same; however these specifically apply to charts, tables and WordArt rather than standard text.

Finally, the Background section allows you to manage the background styles of your presentations. Use the Hide Background Graphics option to remove any styles on a slide-by-slide basis, and use Background Styles to select or edit a suitable background for your slide or presentation.

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