Using Task Scheduler to Send an Email

December 17, 2010, By Christian Cawley

Windows Task Scheduler can be used for much more than just switching off your PC or laptop; you might use it for sending an email, launching a program or even displaying a message on a computer.

This is done by specifying triggers – events that will cause the task to occur.

There are various uses for these basic Task Scheduler functions, such as reporting when a particular application is used to setting a notification or even forcing a user to use a specific program, such as software that will record their activity.

Schedule an automatic email with Windows 7 Task Scheduler

Creating a Basic Task in Task Scheduler

To begin, you will need to open Task Scheduler. This is best achieved by typing task in Start > Search; Task Scheduler will be the first result that is returned, so click this to open the utility.

Creating a basic task is simple – in the Actions menu on the right, select Create Basic Task… which will launch the Create Basic Task Wizard. Begin by naming the task and adding a description – this is useful for anyone checking the task later.

Once you have added this information, you’re ready to begin using Task Scheduler to send an email or whatever other action you have in mind.

Click Next to proceed.

Send an Email with Task Manager

In order to send an email with Task Manager, you will first need to specify a trigger. This is something that can be specified to occur either on a Daily, Weekly or Monthly basic, on a specific date on a One time only basis, When the computer starts, When a specific event is logged or when you log on.

If you choose a date, click Next to specify the date and any recurrence.

A common task might be to send an email when your computer starts up. Choose the option When the computer starts and click Next to select an action; here choose Send an e-mail.

Click Next again to continue and create the email message to send. Complete the From and To fields, insert any Text and add an Attachment if necessary. You will also need to add an SMTP server. For the final time, click Next to view a summary of the task. You might also opt to view the Properties dialog for the task when you click Finish, although this can be disabled by clearing the check box for this function.

In the Properties dialog you can make changes to the task, such as running the task only on your user account or any user account, adding new Triggers, applying additional Actions or set conditions depending on the computer’s status, preventing the task from repeating for too long or forcing it to stop when it fails and viewing the task’s history.

Next time you start your Windows 7 computer, that email will be sent.

Don’t forget to disable the task if you don’t want it to occur each time you start up!

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